Breaking the News about Interstate Moving

icon-newsSome of the challenges associated with interstate moving are going to be interpersonal. If you are a leader in your company and you have to break the news to your employees about upcoming office relocation, you may be unprepared for how some of your employees will react when they hear the news. Some employees may have to move now themselves, which is never an easy decision for any employee to make. There is still a job shortage, and many employees today will be willing to move to a new location in order to keep their jobs. However, it’s possible they will be all the more frustrated with having to make that decision as a result of their external circumstances. Some employees will have to commute to the new office location, which few people will enjoy. People that chose their jobs specifically because a given location was convenient for them may find themselves in a particularly difficult position.

Other employees may decide to leave the company altogether in response to the corporate relocation. Managers should prepare for that sort of thing and try to break the news of the move as gently as possible. They should also prepare for the fact that some employees may have to give notice as a result of the move. Managers should partly prepare for an upcoming move by preparing to hire new people in their new locations. Managers should also do other things around the office to try to boost morale. Employees will be able to adjust to the new location much more easily if they feel that upper management understands their predicament and is willing to make the transition easier for them.

Some employees may be frustrated about having to take additional time out of their days in order to help the company complete their office relocation projects. Offering rewards and incentives to those people can go a long way towards boosting morale throughout the company. It is possible that the move itself may have some other benefits connected to it. If managers are able to provide any evidence that employees will benefit financially from the move, they will be able to make the entire process run far more smoothly for everyone involved. An office move and relocation is going to have an influence on everyone’s working lives and home lives in one way or another.

Hire an Experienced Mover for Your Corporate Relocation

A corporate relocation can be a tiring process that is frustrating and very disruptive for everyone involved. It doesn’t matter if the move is across the street or across town. It is a process that will get the best of everyone in the company, if it is not properly planned, organized and coordinated.

Hiring a moving company is a must. However, make sure that you invest in one that has a lot of experience with moving corporate offices because it is not the same as moving a household. A corporate move is more involved due to the enormous volume of the overall project. There are numerous employees to move as opposed to a limited amount of family members. Also, there is a much larger quantity of assets that need to be unassembled, packed up, moved and then reassembled again. As a result, choose thoroughly trained corporate movers.

Before settling upon a moving company, get plenty of quotes. Don’t fall for the first cheap quote received. A cheap price might not include many of the services that the company needs. Also, this might indicate that the company does not show attention to detail and takes shortcuts. Do you really want to trust the company’s assets with this kind of company? Opt for a moving company that knows how to successfully relocate corporate offices according to the agreed upon schedule and affordable cost.

The goal is to get the most moving services for the most affordable price. Corporate offices have a combination of both fragile and heavy items. They include things such as filing cabinets, copiers, desks, chairs, office accessories and warehouse machinery. In addition to the larger items, offices have confidential documents that must be secured and kept away from prying eyes. A good moving company will know how to transport such items in a professional and efficient manner.

Expect to sit down with a representative from your chosen company. He will map out a plan of attack for moving day. Before the actual movers arrive, employees will pack up items in their workspace and label belongings. Then on moving day, the moving company will box up and secure items for shipping. For larger items, they’ll be properly wrapped and loaded onto the trucks. Once company assets reach the new office location, there’ll be a second crew of movers that will offload and assemble them to your satisfaction.

In conclusion, moving day for a corporation can be a long and tiring day, if it is not handled properly. The key is to hire a moving company that is trained in corporate relocation. J.H. Bennett Moving & Storage is a Pennsylvania moving company that has a wonderful reputation for providing affordable and stress free company relocation. J.H. Bennett will work with your company from beginning to end to make sure the company is successfully moved.

Smart Packing Tips for an Office Relocation

There are times when the company moving day can turn into a complete nightmare. There is nothing worse than opening up a box at the new office location and finding damaged merchandise. This is especially the case if the damaged merchandise is a huge piece of company equipment such as a copy machine or computer. Even if it is a smaller item such as a computer keyboard or desktop tray, it can still be pretty upsetting.

tips iconHowever, this can be avoided if employees acknowledge a few tips about packing. It will ensure that the move is completed without any major problems. Another option is to hire professional movers like J. H. Bennett Moving and Storage who are experienced in packing boxes and containers so that nothing gets damaged during transit. They know how to pack fragile items as well as sturdy warehouse equipment.

Once everything is packed, the professional movers will load everything up and transport it to the new office location. However, if this packing service is not in the budget, then it is imperative that employees know how to pack up the items that they use in their personal workspace.

One of the most important things to remember is to keep everything together. If you work in a large company, there will be a large number of employees who are doing the same thing that you are. When packing your boxes, make sure that they are labelled properly with your identifying information such as your name, office number and department. Also remember to number the boxes so that they will remain together, and if they are separated, the movers will know where to place them at the new office location.

Don’t wait until the last minute to pack up the items in your personal workspace. Be smart and pack up a few boxes at a time. Start with the items that you have not used in months, but they are still in your workspace. These could be things such as department binders or boxed up documents. Do not box up the supplies that you use on a regular basis until the last day before the big move. As a matter of fact, mark this box with a special tag so that you can easily recognize and access it at the new office location.

In conclusion, an office relocation can be overwhelming, but it can go smoother if things are packed properly. To avoid the risk of company assets being damaged, it is best to hire a professional mover or learn how to correctly pack for moving day. Hopefully, these tips can help.

Wanted: A Great PA Moving Company

The first thing moving does is give you headache. As you look around your home or office, it seems that there are mountains of “stuff” that you will have to move. This is the time to call a reputable PA moving company.

How far are you moving? Is it across town or across the country? Perhaps you are moving out of the country. The distance is important but finding the right PA moving company will allow you to put your mind at ease. You will want a company that is experienced in all types of moves. One that will be as efficient with your home move as they are with a corporate contract would be ideal.

Often, there is a need for storage during the move. Does the mover you are considering have a climate controlled storage warehouse, or will your treasures sit on a truck until you meet again?

J.H. Bennett can handle all of your needs in a professional and efficient manner. For a local move PA they handle any moves within:

  • Erie County
  • Crawford County
  • Warren County
  • Venango County
  • McKean County
  • Mercer County

It will be vitally important to have your belongings handled by an experienced crew from that PA moving company. People who will properly wrap and pack your things as you would do it yourself. When you open the boxes, you will want to be confident that there are no major issues with the contents.

Another consideration is for you to allow the experienced movers to do their job. Allow them to pack and stack the way they were trained to. This allows the movers to do their job efficiently and properly. The more you try to get involved the slower the process will become. While it is important for you to be there when the packing is in process, it is also important to make mental notes or written notes about what is in which box.

A reliable PA moving company can pack your items and transport to your new location with a minimal amount of difficulty. The key is finding one that is experienced.

Is there an Employee Relocation Service?

employee relocationCorporate relocation moving will require employee relocation service. These services need to be provided for the business owner, management and any of the employees that will be going with you. There is a need for realty services at both ends of the move. Whether it is a long distance move PA or a local move PA, employees will need help to make your corporate relocation a successful endeavor.

At the business owner or high management employee, you will have to guide your office through the move as well as your home. Make lists. Assign tasks. Follow some of these steps.

  • Get your team of workers assigned to various tasks
  • One person should be in charge of the team
  • Give them the responsibility of choosing what will be moved from your office to the new destination
  • They should make lists of equipment that is going as well as equipment that will be left behind
  • Your team leader should make arrangements with the power company to discontinue service at the old location and begin service at the new location
  • The team leader will have to notify the post office of the change of address

You will be responsible for assisting your employees have a smooth move. An employee relocation service is vital. That service may be you or someone you designate. As part of the employee relocation service, they will have to be aware of housing is available at your destination.

It would be beneficial if they also spoke with the moving company and got all of their needs coordinated with those of the office. The more help available to them, the less complicated the move will be for you. It is important to consult with your moving company and ask for suggestions as far as consolidating the moves.

There will be a lot of lists being formed. Your employee relocation service will require as many as your corporate relocation moving. Single, married, children or not, moving is a task that is easier when you have the right advice and the right Pennsylvania moving company.

The Moves to Achieve Successful Rush Interstate Moves

keep-calm-and-no-rushIn most cases, your interstate moves will be planned affairs in that you will have an 8-week window in planning and performing every step of the process. But in case of rush moves, you may be forced to move within a shorter period, say, just 3 to 4 weeks to move from Philadelphia to New York – truly, a short period considering everything that must be done before the trucks and men of the interstate moving company hired for the purpose comes in to do their job.

Don’t despair just yet! You can achieve a rush move by keeping a level head, performing the necessary tasks as it comes along, and planning every step in a similar manner as non-rush relocations albeit with a few differences. You have to move faster, for example, but almost everything else will be similar to your other interstate moves with more time on your hands.

Sort Your Stuff

Because you have lesser time to pack your stuff, you must quickly yet efficiently sort through your stuff as soon as the relocation plan is decided upon, say, by your employer or relative. Sorting through your stuff will involve all of the following steps:

  • Make 3 piles of your stuff in each room – to keep/move, to donate, and to discard. Ask your family to do their share of the work.
  • Pack the items to be moved; use the right packing supplies like boxes, plain newsprint, and foam, among others for this purpose.
  • Donate items to charities or give to family and friends.
  • Have a garage sale for items that can still be sold; with interstate moves requiring money, you can use the proceeds as your moving fund.

Be ready with your packed items at least a day before moving day itself. Keep in mind that the interstate moving company may charge extra for delays in the schedule.

Pack Your Stuff

Of all the necessary steps in relocating, packing your stuff is the most labor-intensive for obvious reasons. But you can cut back on the time, energy and effort necessary to pack the items by purchasing all of the essential packing supplies such as moving kits. You will be able to save time on gathering free boxes from liquor and grocery stores, too.

Again, just pack the stuff that you have previously determined to be “for keeping” on your interstate moves such as personal items, important documents, and essential household goods. Leave the items like furniture, fixtures and appliances that can be bought in your new place, or are already provided in your new house, or are unnecessary in your new home. Besides, these items will add weight to the truck and, thus, add to your moving costs.

Holler for Help

Even when you pour all of your time, energy and effort into it, you just cannot do everything necessary to be ready for the relocation on time. Holler for help from your family and friends who can also take away the stuff on your “donate” and “discard” pile for their own use for their own charity activities. Hire service professionals, too, if you have the money for it.

Ultimately, interstate moves should be pleasant experiences and the decision lies in your hands!

Moving Less Money on Interstate Moves

Moving to a new location requires moving money, too – out of your pocket and into the coffers of the interstate moving company, among other suppliers of products and services related to interstate moves. Fortunately, you can save money by applying these smart tips although it must be said that there are many things that should not be compromised such as choosing the most reliable interstate moving company despite the fees involved – it’s your stuff at stake, after all.

Book Movers as Early as Possibleless money

Keep in mind that movers will more likely charge a higher rate for contracts within short notice because of the rush nature of the job. But booking early has another benefit – you can negotiate the fees and implement other ways to pinch pennies without compromising on the important matters related to interstate moves.

Off-season Moves

If possible, plan your relocation during the moving company’s off season. Ask the staff about it so that you can plan ahead of schedule; keep in mind that you will not only be moving stuff from your old place to your new place but you must also attend to other matters like finding new schools for the kids.

Flexibility in Time

Movers may also have an off-season time wherein their rates are lower on certain times of the day. Be flexible then about the time the movers will pick up and deliver your stuff from your old place to your new place. Even several dollars in savings can be to your advantage.

Ensure Readiness to Move

Be ready to move the items on the appointed time and day when the movers will come to pick these up. Movers will likely charge extra for delays in the schedule as well as for extra services like disassembling furniture and packing small items in boxes, if these are not included in the original contract.

Ready the New Place

Many movers providing services for interstate moves will charge extra for storage-in-transit services (i.e., warehousing services) – yet another expense to add to your mounting moving bills. But when your new place is ready, then the storage services will be unnecessary and you can skip on the warehouse servicing fee.

Lessen the Load

If you cannot lessen the distance between your old and new place, then lessen the load that the movers will take on. Many movers compute their fees based on weight instead of distance anyway so lessening the load will work to your benefit. Just get rid of unnecessary stuff by holding garage sales, donating items, and giving to family and friends.

Move the Items Yourself

Larger items like boats, snowmobiles and other recreational vehicles add to the weight and, hence, the expense of interstate moves. Move these items yourself by renting a trailer, which will be more economical in the long run.

Note: Large furniture and fixtures like pianos, chandeliers and sofa sets are best handled by the movers because of their expertise in this area.

Most important, be sure to discuss any and all additional charges including expedited service charge, long carry charges, and shuttle services that may apply when the move is on-going. The more you know about these charges, the better you can avoid or negotiate for these fees.

Three Attributes All Great Moving Companies Possess

How do you look through all of the moving companies in Erie, PA and determine the best one for your needs? If you live elsewhere in PA, how do you determine the best company in your local area? It is difficult if you have never used a moving company before, but there are three attributes that you will always find associated with the best companies. If you can find a PA moving company with all of these attributes, you can rest assured you have found a trustworthy service.

1. Open disclosure of Better Business Bureau reports

The BBB allows consumers to place public reports regarding their experiences with specific companies. Consumers often call the BBB when they have a complaint against a company because they want to have the occurrence investigated and they want to alert other consumers about potential wrongdoing on the part of businesses.

When hiring a PA moving company, you can see their track record with other consumers when you pull their BBB report. If there are no negative reports for the company and they have been in business for at least a couple years, you can assume that most consumers have found the service satisfactory. If you find a variety of negative reports, then you can assume that the company is not trustworthy.

2. Detailed online presence

The best moving companies in Eerie, PA and other areas of the state now have detailed information on their websites. This allows you to find out what type of moving services a company offers, what awards they have received, and what makes them stand out when compared with other moving companies in PA.

If you decide to get a quote from a specific PA moving company, you should be able to fill out a quote request or find a phone number on the company’s website. This makes it easy to go from researching a company to gaining more in-depth information directly from a company representative.

3. Diversity in offered services

You want to work with a moving company able to provide all of the moving services you may need once your move gets started. You never know when you will need to store some of your belongings short term, so it is good to find a moving service that specializes in offering storage as well as moving services.

Your ideal PA moving company will have considerable experience in the area, and they will have the open availability to take care of your move at its expected time. The further in advance you can contact a company, the more likely you are to secure a contract with the best services in the area. Leave it to last minute, and you may find that the best companies are booked at the time you need move.

Communicate Your Way to a Successful Office Relocation

office relocationWhen preparing for office relocation, what comes to mind? Many people focus on the long list of physical tasks that must be completed before the move, but that is not the most effective place to start. Communication is what ensures all of those physical tasks are completed in a timely and efficient manner, so you must start by establishing lines of communication between all of the following as applicable:

* Departments within your company
* Your office and personnel of the office you are relocating into
* Your office and the moving company

Many of the problems encountered during a corporate relocation are a result of a lapse in communication. For example, imagine one of your employees is charged with the task of measuring the copy room in the new office location in order to determine how much of your office equipment will fit comfortably. You know that you will need to downsize the copy room, but which machines you bring will depend on the exact size of the new room.

Unfortunately, your employee takes the measurements but fails to communicate that information to other employees whom you have put in charge of packing up the copy room. You tell the other staff members that some of the machines will need to be sold because the new copy room is smaller, so they wait to learn those dimensions before moving forward with their packing. Since they never learn the exact size of the new copy room, they never finish packing that room.

When the moving company shows up to complete your office relocation, they move all of the equipment in your copy room to the new location. You walk into your new office and find copy equipment lining the hallway, and now you have the difficult task of determining what to keep and how to arrange it into that room.

To avoid mistakes like this, you have to start organizing your office relocation by opening the lines of communication. Identify trustworthy leaders and put them in charge of communicating with specified groups. These groups should include all employees within your company, personnel at the new office you are moving into, and the moving company handling your relocation.

Have a one-on-one conversation with each of your communication leaders to ensure they understand who they are responsible for communicating with and what they are to communicate with those people about. If your communication leaders assign some communication duties to select members of their groups, make sure they follow-up with those people to ensure messages are moving down the line as expected.

It is often the small things that are not communicated, and those small things can lead to big mistakes and hassles. The example used here involved one person failing to communicate a few simple numbers, but it created a mess that others had to sort out later. This is why it is so important for communication leaders to be assigned.

Relocation Assistance Saves Time and Money

There are those who are concerned about being ripped off by a professional moving company. Due to their concerns, they end up performing moving duties on their own. The irony here is they end up undermining themselves off due to the wasted time and money suffered from trying to handle such complex tasks on their own. Once they try to do things on their own, they quickly come to the realization that seeking relocation assistance would have been the better plan.

Can you really save money moving on your own? In many instances, you really do not. There are common ways people not familiar with the proper way to move end up really draining their own finances. For example, they may rent a cargo van instead of a truck. They might do this because they overestimate the space available in the van. In other cases, they just might not be comfortable driving a truck if they have never done so before. So, they rent a cargo van to handle a 150 mile round trip move. As a result, they have to rent the van for three days in a row to perform the three different round trips. That is three full days of rental fees. They might even have to rent the van for a fourth day if they cannot return it in time. Obviously, there are going to be cost associated with the rental. Sometimes, people do forget the costs associated with gasoline the van needs. Getting relocation assistance from an actual moving company can cut down on problems such as these.

There are other monetary losses that can emerge when trying to perform a move or corporate relocation on your own. Imagine breaking something of great value either due to dropping it or moving it incorrectly. Damage that otherwise would not have occurred can be considered an otherwise avoidable and unnecessary expense. Yet, when you move things on your own with relocation assistance, you run the risk of damaging your own belongings.

All of these costs could have been eliminated had a professional moving company been hired. The moving company may have been able to make one trip in a four hour period. The three or four day move would never have occurred. They simply would not needed that much time which, in turn, means the costs of hiring the moving service could end up being less costly than initially assumed.

The time saving associated with hiring a moving service is going to be another huge positive. There are a great many tasks, duties, and responsibilities people have in life. No one wants to waste time on things that are not very necessary. Trying to perform a move on one’s own can end up being disastrous from a time management perspective. Money that is overspent can often be recouped. Lost time, however, cannot. Consider this a major reason why it is a good idea to hire a professional moving service to take care of such critical tasks.