Compiling your Business and Office Checklist

Office Checklist

There are a few steps in preparing your variety of checklists before the move is initiated. Working with an experienced commercial moving company can make this step a lot easier. This will be the initial checklist for the company. From this you will create additional ones for office relocation, task assignments and other steps that will make your move less stressful and less expensive.

  • Begin by getting quotes from moving companies. Take advantage of any references that you can gather or they can provide. The least expensive can cost more if they do not have the experience with corporate relocation moving. Book the moving company of your choice.

  • Set up your moving schedule and time-frame.

  • You should have a plan that communicates with all pertinent parties, including suppliers and customers about your pending move.

  • List all of your tasks. Once your task list is developed, assign the tasks to appropriate individuals.

  • If your move is a large corporate relocation, you should form a moving committee. Put them in charge of organizing the move and keeping everything on track.

  • Keep all of your employees involved. Regardless of the level of employee, your move will involve all of them in one way or another. They need to know if they need to pack and unpack their own space. Perhaps this will require a little extra time. The time will be well spent and the rewards will follow as the move progressive. Your employee office is their space in your corporation and they need to do as much as possible to ease the office relocation. Knowing what the new office will look like will help with this process. It will allow them to determine what goes and what stays. It can be something as simple as a plant, but it may be important to them. It will also allow them to lay out a floor plan and determine where equipment will be installed.

  • All of your service providers need to be notified of your move. This includes the providers at your present location and your new location. Allow at least two weeks from your move-in date for the new providers if necessary. Some utilities need as long as two weeks to disconnect or connect your service. It is advisable to schedule the power and other utilities to be turned on one day before your arrival.

  • Current service providers include telephones, fax, water, internet, postal service, couriers, and power.

  • If you have a great deal of high-tech equipment that needs to be moved and installed, be sure you have that arranged to be functional by your move-in date. This includes copiers, special phone services, computer networking. Your IT person needs to be efficient and prompt to shorten your downtime.
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Save Money on Hiring a Moving Company

You may be interested in hiring a PA moving company, but you have to stay within a given budget. Getting the services you need for home or office relocation is very important. You want to make sure you get the help you need but you don’t want a huge bill for it.

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Obtain Free Estimates

Before you hire a company to help you move, shop around. Take the time to compare what they will charge you to complete what you need to have done. Before you set up free estimates, decide what you would like for them to do for you. Then you can get itemized statements that tell you what they will do for you and what they will charge for it.

Look for Discount Codes

There could be some discount codes or coupons available for the services you need. It is certainly worth looking around to see what is out there. Saving even 5% on your moving costs can add up. You can also find out about referral discounts. If you tell the company that someone referred you, then they may give you a discount of a percentage of a certain dollar amount.

Payment in Full

Many moving companies allow you to pay a down payment and then the remainder when your services are completed. Sometimes, they will offer additional discounts if you pay the balance in full at the time you book their services. This can help a company with cash flow which is their incentive for offering such perks.

Reduce the Volume of Services

If you are hard pressed to make the moving costs less expensive, consider reducing the volume of the services that they offer for you. For example, it is going to cost you more to hire them to pack and to load your items for you. If you pack everything on your own and the moving company just comes to pick it up, then it will cost you less.

Insurance and other factors can also be other areas where you can reduce the costs. For example, you may decide to only get the minimum insurance coverage on the items they handle for you instead of a more expensive option. Just make sure the coverage you get is adequate for your items should there be any problems.

Don’t Cut Quality to Save Money

You never want to reduce the quality of the services you get from a moving company to save money. Always carefully evaluate the company to make sure they are offering you a very good deal for the money. Explore the reputation of the company to ensure they have done a wonderful job for other people.

Conclusion

Don’t assume that moving costs are going to be too much if you hire a company to help you. By exploring your options, you will be able to get a very good deal. Have a solid idea of the services you must have. Separate the needs from the wants in that department to help you slash unnecessary expenses relating to moving.

Tips for Creating an Office Moving Checklist

office moving checklistCreating an office moving checklist can help you to stay organized and on top of things. It doesn’t have to be hard to get things done, and you want as many people involved in the move to have a say in finalizing the checklist.

Explain

If you want to reduce the risk of in house chaos and resistance to change, make sure you explain the reason for the move. You need to reduce the fears and anxiety of the staff from the start. They need to view the move as a positive part of their job. They may be worried about staying on top of their tasks and moving. The more they know and the sooner they know, the more relaxed they will feel about it.

Put it all in Writing

Don’t assume that people will know what they need to do. Moving for a business is very different from moving for a household. Put into writing what you would like people to do and when they need to have it done. For example, let them know what they should pack up such as their personal belongings and files.

Let them know how to label the boxes and to inventory what they pack. Provide them with the boxes and the other items they need to do this successfully. If work time isn’t enough for them to get it all done, consider paying over time for them to come in on a weekend and do it. Provide them with pay for their time and even toss in lunch.

Items that will be packed for them such as office furniture and computers should be in writing too so that they leave those items as is. The professional movers can take care of those items and get them secured for the move.

Time Frames

In any office setting, you will have those individuals that are highly organized and you will also have those that always procrastinate. By making a checklist of what each person needs to do as well as when it has to be done by, you can get them all on the same page. You don’t want some employees packing too early and then they don’t have access to what they need. Yet you also don’t want others dumping everything chaotically into boxes on the day of the move.

The Right Moving Company

Take your time to carefully select the right moving company for your needs. Some of them specialize in large business moves and others are ideal for a smaller business. You need to know that you can count on them to get your items packed up, securely relocated, and that you can get your business open in the new location on time.

Conclusion

When it comes to office relocation, it doesn’t have to be difficult or chaotic. With that checklist in place, you can stay on track and make sure everyone is well aware of what they need to do in order to get the move completed without delays or complications.

Finding a good office relocation moving company

Many business companies that are operating from a particular place for long might feel the need to relocate to another place. The reason behind this is the popular adage “the grass is always greener on the other side of the fence”. Whatever be the reason, we humans are gregarious by nature and feel the need to move to another place in search of better life or better earnings. When we stay in a place for too long, there is a propensity to stagnate and become complacent owing to monotony in our day to day activities. Complacency can be a dangerous ingredient in any business and can call halt to innovation and growth. According to a study made by US Census Bureau, about 40 million American relocate in a year and the US Postal Service handles not less than 38 million change-of-address applications every year!

Almost every entrepreneur, at least once in a life time if not more, will contemplate relocating to another place to take the business further. Market and economic analysts cite five main reasons behind major business relocation. They are, work and labor force problems, the keenness to reach new buyers, necessity to upgrade existing facilities and equipment, to reduce costs and improve revenue and lastly, a search for better quality of life. Depending upon the business conducted, some considerations could be more important than the rest. However, any office relocation will happen on account of one or more of the reasons mentioned above. Unable to combat escalating urban costs, some companies choose to migrate to low-cost regions and yet stay close to target customers.

Though a move is always for the better, there are many things that can also go wrong during a move. You can always take some calculated risks but there are some more that you are unprepared for. Such risks arise due to cutting costs at every level and acting in haste without proper plan. Here is where a professional and reputed moving company comes into play that can offer all kinds of corporate relocation assistance you need. Hence, it is crucial to identify the right office relocation moving company so that you are spared of all the worries and critical aspects that accompany office relocation task.

Like in most other searches, here too you will need to gather information from other known business companies that have relocated in the recent past. The feedback you collect will prove immensely useful in locating the right movers. From your end, you may go online and look for various moving companies that operate in your area and shortlist the ones that best suit your needs. Collect quotes from the shortlisted companies and finalize the one that assures a good package deal and enjoys good reputation in the market. Not all costly ones are good and not all inexpensive ones are bad. Once you entrust the entire task of office relocation – planning and execution – to a good company, your job of moving is as good as done!