Hire an Experienced Mover for Your Corporate Relocation

A corporate relocation can be a tiring process that is frustrating and very disruptive for everyone involved. It doesn’t matter if the move is across the street or across town. It is a process that will get the best of everyone in the company, if it is not properly planned, organized and coordinated.

Hiring a moving company is a must. However, make sure that you invest in one that has a lot of experience with moving corporate offices because it is not the same as moving a household. A corporate move is more involved due to the enormous volume of the overall project. There are numerous employees to move as opposed to a limited amount of family members. Also, there is a much larger quantity of assets that need to be unassembled, packed up, moved and then reassembled again. As a result, choose thoroughly trained corporate movers.

Before settling upon a moving company, get plenty of quotes. Don’t fall for the first cheap quote received. A cheap price might not include many of the services that the company needs. Also, this might indicate that the company does not show attention to detail and takes shortcuts. Do you really want to trust the company’s assets with this kind of company? Opt for a moving company that knows how to successfully relocate corporate offices according to the agreed upon schedule and affordable cost.

The goal is to get the most moving services for the most affordable price. Corporate offices have a combination of both fragile and heavy items. They include things such as filing cabinets, copiers, desks, chairs, office accessories and warehouse machinery. In addition to the larger items, offices have confidential documents that must be secured and kept away from prying eyes. A good moving company will know how to transport such items in a professional and efficient manner.

Expect to sit down with a representative from your chosen company. He will map out a plan of attack for moving day. Before the actual movers arrive, employees will pack up items in their workspace and label belongings. Then on moving day, the moving company will box up and secure items for shipping. For larger items, they’ll be properly wrapped and loaded onto the trucks. Once company assets reach the new office location, there’ll be a second crew of movers that will offload and assemble them to your satisfaction.

In conclusion, moving day for a corporation can be a long and tiring day, if it is not handled properly. The key is to hire a moving company that is trained in corporate relocation. J.H. Bennett Moving & Storage is a Pennsylvania moving company that has a wonderful reputation for providing affordable and stress free company relocation. J.H. Bennett will work with your company from beginning to end to make sure the company is successfully moved.

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Is there an Employee Relocation Service?

employee relocationCorporate relocation moving will require employee relocation service. These services need to be provided for the business owner, management and any of the employees that will be going with you. There is a need for realty services at both ends of the move. Whether it is a long distance move PA or a local move PA, employees will need help to make your corporate relocation a successful endeavor.

At the business owner or high management employee, you will have to guide your office through the move as well as your home. Make lists. Assign tasks. Follow some of these steps.

  • Get your team of workers assigned to various tasks
  • One person should be in charge of the team
  • Give them the responsibility of choosing what will be moved from your office to the new destination
  • They should make lists of equipment that is going as well as equipment that will be left behind
  • Your team leader should make arrangements with the power company to discontinue service at the old location and begin service at the new location
  • The team leader will have to notify the post office of the change of address

You will be responsible for assisting your employees have a smooth move. An employee relocation service is vital. That service may be you or someone you designate. As part of the employee relocation service, they will have to be aware of housing is available at your destination.

It would be beneficial if they also spoke with the moving company and got all of their needs coordinated with those of the office. The more help available to them, the less complicated the move will be for you. It is important to consult with your moving company and ask for suggestions as far as consolidating the moves.

There will be a lot of lists being formed. Your employee relocation service will require as many as your corporate relocation moving. Single, married, children or not, moving is a task that is easier when you have the right advice and the right Pennsylvania moving company.

The Moves to Achieve Successful Rush Interstate Moves

keep-calm-and-no-rushIn most cases, your interstate moves will be planned affairs in that you will have an 8-week window in planning and performing every step of the process. But in case of rush moves, you may be forced to move within a shorter period, say, just 3 to 4 weeks to move from Philadelphia to New York – truly, a short period considering everything that must be done before the trucks and men of the interstate moving company hired for the purpose comes in to do their job.

Don’t despair just yet! You can achieve a rush move by keeping a level head, performing the necessary tasks as it comes along, and planning every step in a similar manner as non-rush relocations albeit with a few differences. You have to move faster, for example, but almost everything else will be similar to your other interstate moves with more time on your hands.

Sort Your Stuff

Because you have lesser time to pack your stuff, you must quickly yet efficiently sort through your stuff as soon as the relocation plan is decided upon, say, by your employer or relative. Sorting through your stuff will involve all of the following steps:

  • Make 3 piles of your stuff in each room – to keep/move, to donate, and to discard. Ask your family to do their share of the work.
  • Pack the items to be moved; use the right packing supplies like boxes, plain newsprint, and foam, among others for this purpose.
  • Donate items to charities or give to family and friends.
  • Have a garage sale for items that can still be sold; with interstate moves requiring money, you can use the proceeds as your moving fund.

Be ready with your packed items at least a day before moving day itself. Keep in mind that the interstate moving company may charge extra for delays in the schedule.

Pack Your Stuff

Of all the necessary steps in relocating, packing your stuff is the most labor-intensive for obvious reasons. But you can cut back on the time, energy and effort necessary to pack the items by purchasing all of the essential packing supplies such as moving kits. You will be able to save time on gathering free boxes from liquor and grocery stores, too.

Again, just pack the stuff that you have previously determined to be “for keeping” on your interstate moves such as personal items, important documents, and essential household goods. Leave the items like furniture, fixtures and appliances that can be bought in your new place, or are already provided in your new house, or are unnecessary in your new home. Besides, these items will add weight to the truck and, thus, add to your moving costs.

Holler for Help

Even when you pour all of your time, energy and effort into it, you just cannot do everything necessary to be ready for the relocation on time. Holler for help from your family and friends who can also take away the stuff on your “donate” and “discard” pile for their own use for their own charity activities. Hire service professionals, too, if you have the money for it.

Ultimately, interstate moves should be pleasant experiences and the decision lies in your hands!

Moving Less Money on Interstate Moves

Moving to a new location requires moving money, too – out of your pocket and into the coffers of the interstate moving company, among other suppliers of products and services related to interstate moves. Fortunately, you can save money by applying these smart tips although it must be said that there are many things that should not be compromised such as choosing the most reliable interstate moving company despite the fees involved – it’s your stuff at stake, after all.

Book Movers as Early as Possibleless money

Keep in mind that movers will more likely charge a higher rate for contracts within short notice because of the rush nature of the job. But booking early has another benefit – you can negotiate the fees and implement other ways to pinch pennies without compromising on the important matters related to interstate moves.

Off-season Moves

If possible, plan your relocation during the moving company’s off season. Ask the staff about it so that you can plan ahead of schedule; keep in mind that you will not only be moving stuff from your old place to your new place but you must also attend to other matters like finding new schools for the kids.

Flexibility in Time

Movers may also have an off-season time wherein their rates are lower on certain times of the day. Be flexible then about the time the movers will pick up and deliver your stuff from your old place to your new place. Even several dollars in savings can be to your advantage.

Ensure Readiness to Move

Be ready to move the items on the appointed time and day when the movers will come to pick these up. Movers will likely charge extra for delays in the schedule as well as for extra services like disassembling furniture and packing small items in boxes, if these are not included in the original contract.

Ready the New Place

Many movers providing services for interstate moves will charge extra for storage-in-transit services (i.e., warehousing services) – yet another expense to add to your mounting moving bills. But when your new place is ready, then the storage services will be unnecessary and you can skip on the warehouse servicing fee.

Lessen the Load

If you cannot lessen the distance between your old and new place, then lessen the load that the movers will take on. Many movers compute their fees based on weight instead of distance anyway so lessening the load will work to your benefit. Just get rid of unnecessary stuff by holding garage sales, donating items, and giving to family and friends.

Move the Items Yourself

Larger items like boats, snowmobiles and other recreational vehicles add to the weight and, hence, the expense of interstate moves. Move these items yourself by renting a trailer, which will be more economical in the long run.

Note: Large furniture and fixtures like pianos, chandeliers and sofa sets are best handled by the movers because of their expertise in this area.

Most important, be sure to discuss any and all additional charges including expedited service charge, long carry charges, and shuttle services that may apply when the move is on-going. The more you know about these charges, the better you can avoid or negotiate for these fees.

Three Attributes All Great Moving Companies Possess

How do you look through all of the moving companies in Erie, PA and determine the best one for your needs? If you live elsewhere in PA, how do you determine the best company in your local area? It is difficult if you have never used a moving company before, but there are three attributes that you will always find associated with the best companies. If you can find a PA moving company with all of these attributes, you can rest assured you have found a trustworthy service.

1. Open disclosure of Better Business Bureau reports

The BBB allows consumers to place public reports regarding their experiences with specific companies. Consumers often call the BBB when they have a complaint against a company because they want to have the occurrence investigated and they want to alert other consumers about potential wrongdoing on the part of businesses.

When hiring a PA moving company, you can see their track record with other consumers when you pull their BBB report. If there are no negative reports for the company and they have been in business for at least a couple years, you can assume that most consumers have found the service satisfactory. If you find a variety of negative reports, then you can assume that the company is not trustworthy.

2. Detailed online presence

The best moving companies in Eerie, PA and other areas of the state now have detailed information on their websites. This allows you to find out what type of moving services a company offers, what awards they have received, and what makes them stand out when compared with other moving companies in PA.

If you decide to get a quote from a specific PA moving company, you should be able to fill out a quote request or find a phone number on the company’s website. This makes it easy to go from researching a company to gaining more in-depth information directly from a company representative.

3. Diversity in offered services

You want to work with a moving company able to provide all of the moving services you may need once your move gets started. You never know when you will need to store some of your belongings short term, so it is good to find a moving service that specializes in offering storage as well as moving services.

Your ideal PA moving company will have considerable experience in the area, and they will have the open availability to take care of your move at its expected time. The further in advance you can contact a company, the more likely you are to secure a contract with the best services in the area. Leave it to last minute, and you may find that the best companies are booked at the time you need move.

Communicate Your Way to a Successful Office Relocation

office relocationWhen preparing for office relocation, what comes to mind? Many people focus on the long list of physical tasks that must be completed before the move, but that is not the most effective place to start. Communication is what ensures all of those physical tasks are completed in a timely and efficient manner, so you must start by establishing lines of communication between all of the following as applicable:

* Departments within your company
* Your office and personnel of the office you are relocating into
* Your office and the moving company

Many of the problems encountered during a corporate relocation are a result of a lapse in communication. For example, imagine one of your employees is charged with the task of measuring the copy room in the new office location in order to determine how much of your office equipment will fit comfortably. You know that you will need to downsize the copy room, but which machines you bring will depend on the exact size of the new room.

Unfortunately, your employee takes the measurements but fails to communicate that information to other employees whom you have put in charge of packing up the copy room. You tell the other staff members that some of the machines will need to be sold because the new copy room is smaller, so they wait to learn those dimensions before moving forward with their packing. Since they never learn the exact size of the new copy room, they never finish packing that room.

When the moving company shows up to complete your office relocation, they move all of the equipment in your copy room to the new location. You walk into your new office and find copy equipment lining the hallway, and now you have the difficult task of determining what to keep and how to arrange it into that room.

To avoid mistakes like this, you have to start organizing your office relocation by opening the lines of communication. Identify trustworthy leaders and put them in charge of communicating with specified groups. These groups should include all employees within your company, personnel at the new office you are moving into, and the moving company handling your relocation.

Have a one-on-one conversation with each of your communication leaders to ensure they understand who they are responsible for communicating with and what they are to communicate with those people about. If your communication leaders assign some communication duties to select members of their groups, make sure they follow-up with those people to ensure messages are moving down the line as expected.

It is often the small things that are not communicated, and those small things can lead to big mistakes and hassles. The example used here involved one person failing to communicate a few simple numbers, but it created a mess that others had to sort out later. This is why it is so important for communication leaders to be assigned.

Relocation Assistance Saves Time and Money

There are those who are concerned about being ripped off by a professional moving company. Due to their concerns, they end up performing moving duties on their own. The irony here is they end up undermining themselves off due to the wasted time and money suffered from trying to handle such complex tasks on their own. Once they try to do things on their own, they quickly come to the realization that seeking relocation assistance would have been the better plan.

Can you really save money moving on your own? In many instances, you really do not. There are common ways people not familiar with the proper way to move end up really draining their own finances. For example, they may rent a cargo van instead of a truck. They might do this because they overestimate the space available in the van. In other cases, they just might not be comfortable driving a truck if they have never done so before. So, they rent a cargo van to handle a 150 mile round trip move. As a result, they have to rent the van for three days in a row to perform the three different round trips. That is three full days of rental fees. They might even have to rent the van for a fourth day if they cannot return it in time. Obviously, there are going to be cost associated with the rental. Sometimes, people do forget the costs associated with gasoline the van needs. Getting relocation assistance from an actual moving company can cut down on problems such as these.

There are other monetary losses that can emerge when trying to perform a move or corporate relocation on your own. Imagine breaking something of great value either due to dropping it or moving it incorrectly. Damage that otherwise would not have occurred can be considered an otherwise avoidable and unnecessary expense. Yet, when you move things on your own with relocation assistance, you run the risk of damaging your own belongings.

All of these costs could have been eliminated had a professional moving company been hired. The moving company may have been able to make one trip in a four hour period. The three or four day move would never have occurred. They simply would not needed that much time which, in turn, means the costs of hiring the moving service could end up being less costly than initially assumed.

The time saving associated with hiring a moving service is going to be another huge positive. There are a great many tasks, duties, and responsibilities people have in life. No one wants to waste time on things that are not very necessary. Trying to perform a move on one’s own can end up being disastrous from a time management perspective. Money that is overspent can often be recouped. Lost time, however, cannot. Consider this a major reason why it is a good idea to hire a professional moving service to take care of such critical tasks.

Getting the Most Out of a Quote for an Office Relocation

Asking for a quote is the right thing to do before making a selection of a moving company to handle an office relocation move. Getting a quote is a fairly simple process. The quote request form is filled out and submitted. Once it is received and reviewed, a free estimate will be sent via email. The process is not all that tough so it should not be difficult.

The problem here is errors and mistakes can be made when filling out and even reviewing the quote form. To help ensure the right rate is quoted on the relocation assistance service, here are a few basic tips to follow.

Online forms can make the process a lot easier. However, do not allow the ease of filling out the form become an excuse for being lax. Take the same attitude with an online form as you would with a hardcopy paper one.

Do not rush through the process of filling out the quote form. While some might want to hurry up and fill the request form out quickly to get the process moving, this can be a mistake. Errors, oversights, and omissions are common among those who rush to complete the form. Take your time and fill the form out carefully before hitting the submit button.

Reread the entries you have typed in the form. Execute a careful proofreading. No matter how deliberate you may have been the first time around, no one is perfect. You may have made a mistake. Sometimes, mistakes lead to getting the wrong estimate or simply receiving a request for clarification. Proofreading can eliminate a number of problems along these lines.

Be aware that even though you may write or submit a questionnaire any time of the day or evening, the request for an estimate is going to be reviewed on a business day. Sometimes, the turnaround may be 24 hours. 48 is possible. Anything longer than that might necessitate sending an email to the office relocation moving company. Just do not be unreasonable in terms of the time frame you request a response.

Once you do receive an estimate, do not give it a mere cursory skimming. You can do this for a quick once over when you read it the first time, but you definitely do want to read it thoroughly. This will be the only way to get the clearest and best understanding of what it says. Skimming just is not going to be enough because you may end up missing important points and details.

If there is anything in the quote you do not understand, send an email or call for clarification. The customer service reps with the service are surely going to want to help you out. You might even be able to try and negotiate on the price. Who knows? If your request is reasonable, it may be accommodated easily and quickly.

Have a Complete Office Moving Checklist

moving checklistBy compiling a detailed list, you can have a smooth and minimally eventful move. A detailed office list will prevent any missed deadlines. An experienced moving company will provide you with the list and guide you through each step.

  • Timing

Your list will include the exact timing for starting each of your moving tasks. It will indicate what date to begin each task in order to complete the move by the desired date.

  • Vendors

As you determine what vendors are necessary to complete your move, you can add them to your office moving checklist. This will include vendors who will install any equipment you will be using. Not every employee knows how to install computers, copy machines and other office equipment. From the main equipment to break room amenities, vendors are a great help.

  • Plan you networking need

Your IT people should be on hand to set up the network in your office. Know when they will be needed and be sure they know when to arrive to work on this vital task. Monitor the network needs during your move to keep your business running smoothly.

  • Next on your office checklist is new furniture.

Plan all of your furniture needs in your new location. By determining your needs and ordering your furniture in time to have it delivered before your opening will give you peace of mind. It will be of utmost importance to get the furniture in its proper location when your mover arrives with the equipment from your old location or from storage. You will be able to determine the best location for all of your furniture and equipment. Your office moving checklist can have all of this information at your fingertips.

  • Your last minute details

Gather the troops for moving day. Each person should be assigned a task. All of the moving boxes are numbered. Assign one person to check off each box as it arrives at the new location. Another person can instruct the movers as to the location for each box. Some companies have electronic forms that state the contents of each box. By consulting the electronic list, the person completing the task can easily instruct the mover as to where it should go. If the list is on paper, it may take a bit more time, but nothing should be left to chance.

  • Wrap it up and begin the time in your new location.

If you have prepared a complete office moving checklist with the help of your PA moving company, you can start your day with a clear mind. Work will begin as usual. There is rarely a time when there is not a hiccup or two, but many can be avoided if you take the advice of your commercial movers. They have the experience and the can guide you step by step on this lengthy and arduous task.

Compiling your Business and Office Checklist

Office Checklist

There are a few steps in preparing your variety of checklists before the move is initiated. Working with an experienced commercial moving company can make this step a lot easier. This will be the initial checklist for the company. From this you will create additional ones for office relocation, task assignments and other steps that will make your move less stressful and less expensive.

  • Begin by getting quotes from moving companies. Take advantage of any references that you can gather or they can provide. The least expensive can cost more if they do not have the experience with corporate relocation moving. Book the moving company of your choice.

  • Set up your moving schedule and time-frame.

  • You should have a plan that communicates with all pertinent parties, including suppliers and customers about your pending move.

  • List all of your tasks. Once your task list is developed, assign the tasks to appropriate individuals.

  • If your move is a large corporate relocation, you should form a moving committee. Put them in charge of organizing the move and keeping everything on track.

  • Keep all of your employees involved. Regardless of the level of employee, your move will involve all of them in one way or another. They need to know if they need to pack and unpack their own space. Perhaps this will require a little extra time. The time will be well spent and the rewards will follow as the move progressive. Your employee office is their space in your corporation and they need to do as much as possible to ease the office relocation. Knowing what the new office will look like will help with this process. It will allow them to determine what goes and what stays. It can be something as simple as a plant, but it may be important to them. It will also allow them to lay out a floor plan and determine where equipment will be installed.

  • All of your service providers need to be notified of your move. This includes the providers at your present location and your new location. Allow at least two weeks from your move-in date for the new providers if necessary. Some utilities need as long as two weeks to disconnect or connect your service. It is advisable to schedule the power and other utilities to be turned on one day before your arrival.

  • Current service providers include telephones, fax, water, internet, postal service, couriers, and power.

  • If you have a great deal of high-tech equipment that needs to be moved and installed, be sure you have that arranged to be functional by your move-in date. This includes copiers, special phone services, computer networking. Your IT person needs to be efficient and prompt to shorten your downtime.