The Moves to Achieve Successful Rush Interstate Moves

keep-calm-and-no-rushIn most cases, your interstate moves will be planned affairs in that you will have an 8-week window in planning and performing every step of the process. But in case of rush moves, you may be forced to move within a shorter period, say, just 3 to 4 weeks to move from Philadelphia to New York – truly, a short period considering everything that must be done before the trucks and men of the interstate moving company hired for the purpose comes in to do their job.

Don’t despair just yet! You can achieve a rush move by keeping a level head, performing the necessary tasks as it comes along, and planning every step in a similar manner as non-rush relocations albeit with a few differences. You have to move faster, for example, but almost everything else will be similar to your other interstate moves with more time on your hands.

Sort Your Stuff

Because you have lesser time to pack your stuff, you must quickly yet efficiently sort through your stuff as soon as the relocation plan is decided upon, say, by your employer or relative. Sorting through your stuff will involve all of the following steps:

  • Make 3 piles of your stuff in each room – to keep/move, to donate, and to discard. Ask your family to do their share of the work.
  • Pack the items to be moved; use the right packing supplies like boxes, plain newsprint, and foam, among others for this purpose.
  • Donate items to charities or give to family and friends.
  • Have a garage sale for items that can still be sold; with interstate moves requiring money, you can use the proceeds as your moving fund.

Be ready with your packed items at least a day before moving day itself. Keep in mind that the interstate moving company may charge extra for delays in the schedule.

Pack Your Stuff

Of all the necessary steps in relocating, packing your stuff is the most labor-intensive for obvious reasons. But you can cut back on the time, energy and effort necessary to pack the items by purchasing all of the essential packing supplies such as moving kits. You will be able to save time on gathering free boxes from liquor and grocery stores, too.

Again, just pack the stuff that you have previously determined to be “for keeping” on your interstate moves such as personal items, important documents, and essential household goods. Leave the items like furniture, fixtures and appliances that can be bought in your new place, or are already provided in your new house, or are unnecessary in your new home. Besides, these items will add weight to the truck and, thus, add to your moving costs.

Holler for Help

Even when you pour all of your time, energy and effort into it, you just cannot do everything necessary to be ready for the relocation on time. Holler for help from your family and friends who can also take away the stuff on your “donate” and “discard” pile for their own use for their own charity activities. Hire service professionals, too, if you have the money for it.

Ultimately, interstate moves should be pleasant experiences and the decision lies in your hands!

Moving Less Money on Interstate Moves

Moving to a new location requires moving money, too – out of your pocket and into the coffers of the interstate moving company, among other suppliers of products and services related to interstate moves. Fortunately, you can save money by applying these smart tips although it must be said that there are many things that should not be compromised such as choosing the most reliable interstate moving company despite the fees involved – it’s your stuff at stake, after all.

Book Movers as Early as Possibleless money

Keep in mind that movers will more likely charge a higher rate for contracts within short notice because of the rush nature of the job. But booking early has another benefit – you can negotiate the fees and implement other ways to pinch pennies without compromising on the important matters related to interstate moves.

Off-season Moves

If possible, plan your relocation during the moving company’s off season. Ask the staff about it so that you can plan ahead of schedule; keep in mind that you will not only be moving stuff from your old place to your new place but you must also attend to other matters like finding new schools for the kids.

Flexibility in Time

Movers may also have an off-season time wherein their rates are lower on certain times of the day. Be flexible then about the time the movers will pick up and deliver your stuff from your old place to your new place. Even several dollars in savings can be to your advantage.

Ensure Readiness to Move

Be ready to move the items on the appointed time and day when the movers will come to pick these up. Movers will likely charge extra for delays in the schedule as well as for extra services like disassembling furniture and packing small items in boxes, if these are not included in the original contract.

Ready the New Place

Many movers providing services for interstate moves will charge extra for storage-in-transit services (i.e., warehousing services) – yet another expense to add to your mounting moving bills. But when your new place is ready, then the storage services will be unnecessary and you can skip on the warehouse servicing fee.

Lessen the Load

If you cannot lessen the distance between your old and new place, then lessen the load that the movers will take on. Many movers compute their fees based on weight instead of distance anyway so lessening the load will work to your benefit. Just get rid of unnecessary stuff by holding garage sales, donating items, and giving to family and friends.

Move the Items Yourself

Larger items like boats, snowmobiles and other recreational vehicles add to the weight and, hence, the expense of interstate moves. Move these items yourself by renting a trailer, which will be more economical in the long run.

Note: Large furniture and fixtures like pianos, chandeliers and sofa sets are best handled by the movers because of their expertise in this area.

Most important, be sure to discuss any and all additional charges including expedited service charge, long carry charges, and shuttle services that may apply when the move is on-going. The more you know about these charges, the better you can avoid or negotiate for these fees.

Compiling your Business and Office Checklist

Office Checklist

There are a few steps in preparing your variety of checklists before the move is initiated. Working with an experienced commercial moving company can make this step a lot easier. This will be the initial checklist for the company. From this you will create additional ones for office relocation, task assignments and other steps that will make your move less stressful and less expensive.

  • Begin by getting quotes from moving companies. Take advantage of any references that you can gather or they can provide. The least expensive can cost more if they do not have the experience with corporate relocation moving. Book the moving company of your choice.

  • Set up your moving schedule and time-frame.

  • You should have a plan that communicates with all pertinent parties, including suppliers and customers about your pending move.

  • List all of your tasks. Once your task list is developed, assign the tasks to appropriate individuals.

  • If your move is a large corporate relocation, you should form a moving committee. Put them in charge of organizing the move and keeping everything on track.

  • Keep all of your employees involved. Regardless of the level of employee, your move will involve all of them in one way or another. They need to know if they need to pack and unpack their own space. Perhaps this will require a little extra time. The time will be well spent and the rewards will follow as the move progressive. Your employee office is their space in your corporation and they need to do as much as possible to ease the office relocation. Knowing what the new office will look like will help with this process. It will allow them to determine what goes and what stays. It can be something as simple as a plant, but it may be important to them. It will also allow them to lay out a floor plan and determine where equipment will be installed.

  • All of your service providers need to be notified of your move. This includes the providers at your present location and your new location. Allow at least two weeks from your move-in date for the new providers if necessary. Some utilities need as long as two weeks to disconnect or connect your service. It is advisable to schedule the power and other utilities to be turned on one day before your arrival.

  • Current service providers include telephones, fax, water, internet, postal service, couriers, and power.

  • If you have a great deal of high-tech equipment that needs to be moved and installed, be sure you have that arranged to be functional by your move-in date. This includes copiers, special phone services, computer networking. Your IT person needs to be efficient and prompt to shorten your downtime.

Your friend during your move – PA moving company

Most of us, who have had to move from one place to another during some time in our lives, will surely agree that move of any kind can be really stressful. More so if you are moving with your family, in which case you will have to move lock, stock and barrel. If you are planning office relocation, it calls for more responsibility and accountability at every stage of your move. Whatever be the case, it is a universal truth that any move, whether it is local or otherwise, calls for proper planning and execution.

PA moving company

Many consider the prospect of using their own vehicles to transport their personal belongings as a cost saving measure. That’s fine if you do not have too many things to carry with you or if your relocation destination is not too far from your present place, in which case making more trips than one may not be difficult. However, using your own vehicle for transporting your personal effects has its downside also. Your vehicle may be subjected to lot of wear and tear and driving on your own can worsen your stress levels and tell on your health. In such a scenario, hiring the services of a reputable moving company like PA moving company can solve so many problems related with your moving.

Once you decide to hire the services of moving company, the next question will be how to choose the best moving company. A little effort on your part can save a lot of time, effort and unnecessary expenditure too, though cost may not be the main issue when other important aspects like quality of service, reliability and punctuality and courteous behavior need to be looked at first. Hence, prudence lies in looking for the best possible company that fits your budget. Locating a good company becomes simpler when you consult your friends and relatives, whose valuable feedback will prevent you from trying unscrupulous companies with dubious track records. A company with untainted record like PA moving company should, therefore, bring a lot of relief to you.

While hiring a reputable moving company, please bear in mind that your chosen company does not extend a quote even before seeing your belongings. There are some companies that charge for their services by the hour no matter how many things you are transporting, in which case you may not have any option. Most moving companies follow the practice of sending a company representative to take stock of your things before offering an estimate. A good company believes in having a proper discussion about every little detail with the customer without leaving any scope for any doubt before finalizing the service and arriving at a mutually acceptable rate. Also, please make sure that the company you deal with completes all the paper work and the driver appointed for the job holds an authorized license to carry out the task. PA moving company believes in putting customer satisfaction above everything else!

Points to Discuss With A Corporate Relocation Moving Company

Before allowing the corporate relocation moving company to perform a walkthrough inspection of your offices, you should discuss the following points with its staff. Think of it as conducting a job interview wherein you will determine the suitability of a certain PA moving company for the job at hand.

Registration and Licenses

Depending on the coverage area of the moving company, it may or may not have a registration number issued by the Federal Motor Carrier Safety Administration (FMCSA). This number is known as the United States Department of Transportation number (USDOT number).

You should also check the vehicle registrations and drivers’ licenses of the moving company just to be on the safe side. You may come off as too nosy but keep in mind that your personal belongings will be in the custody of the staff and in the moving trucks, thus, your vigilance about these legal matters.

Rates and Estimates

Ask about the rates and estimates of the corporate relocation moving companies, too, for obvious reasons. You should be able to make an informed decision based on the rates and estimates provided obviously in a bid to get the most value for your money.

Tips: The best PA moving company will provide rates and estimates based on a rate per pound, a rate per kilometer, and/or a rate per hour. Usually, for long distances, the rate will be based on weight per pound; for short distances, the rate will be based on hours travelled. Keep in mind, nonetheless, that company policies will differ.

Beware: If a corporate relocation moving company provides a rate based on cubic feet, you are more likely being scammed.

Subcontractors

Ask the company about their subcontractors, if any. This is often the case with regional and national movers wherein local subcontractors are hired to expedite the process.

This is all well and good, of course, especially when the relocation company has a reputation for satisfactory service in your area. But it still pays to check the qualifications of the subcontractors and to talk to them about your requirements for the relocation, if possible.

Ask the moving company, too, for a list of subcontractors who will on the job in your relocation project. Said list must be readily available; if the corporate relocation moving company seems reluctant to give the list, the warning bells in your head should be ringing by now but you should also consider valid reasons.

Additional Fees

You should also discuss the circumstances under which additional fees apply and get these circumstances in writing. You want to avoid unpleasant surprises especially when it applies to money; a budget must be followed, after all.

Moving companies usually ask for additional fees for awkward items, hand-carried loads, and remote areas, among others. Again, ask for an itemized list of the possibilities. Better yet, you should have thorough discussions about the conditions of the move (i.e., distance, stairs, and types of objects for transport) so that the moving company can provide a more detailed job estimate.

Of course, you should also ask the corporate relocation moving company about its storage facilities, its customer service channels, and its complaints policy. You can never be too careful when it comes to corporate relocations!

Kids Need Relocation Assistance, Too!

Kids are often the most affected by their parents’ decision to relocate and, thus, should be the top priority for relocation assistance in both the physical and psychological aspects. Said assistance can come from both the parents and the professionals of the PA moving company although it must be said that the latter will mostly provide the physical aspect for obvious reasons.

Parents, here are a few ways to ease the transition for your kids.

Carry On with the Normal Routines

Even when every member of the household is involved in packing the items for moving and storing purposes, parents are well-advised to carry on with the normal routines as much as possible. The kids even the teenagers already have too many things to deal with – packing their things, saying goodbye to friends, and attending to their school activities, for example – without the adults adding to their burdens.

You may also want to consider relocation assistance for kids in the form of psychological counseling. This is true for children with a strong sense of attachment who will understandably be more upset at the relocation.

Keep Communication Open

Kids should also have a say, so to speak, on the relocation plans. Let them express their issues, concerns and feelings about the relocation, which will be valuable in making a smoother transition from the old to the new place. Family meetings and conversations at the dinner table and at bedtime are the best venues for such purpose.

When discussing the relocation plans with your kids, be sure to use age-appropriate explanations while also being honest about the reasons for your decision. You will be surprised at the types of relocation assistance that kids can also extend to adults; think of them actually taking an inventory of their material possessions; deciding the items for packing, for storage and for donations; and moving their own small boxes, among others.

Assign Age-appropriate Responsibilities

To let kids in on the action of relocation, you can also assign age-appropriate responsibilities. For example, the teenagers can pack their own bedrooms while the pre-teens can look after their younger siblings while the parents are packing the items in the rest of the house.

Such assignments will make the relocation as a family project, not just an adult project. The kids will then feel part of the activities instead of being left out, not to mention that this is a good training ground for their adulthood.

Provide Assistance to Kids

Kids are just kids, thus, their packing skills are not exactly in the league of adults with experience in the matter. Actual relocation assistance is then essential especially when the kids are packing their personal belongings in their bedrooms.

Your assistance can include providing guidance on what should be kept and what should be donated; showing the kids how to pack certain items like clothes, toys and other personal effects; and giving them the right supplies for the job. You should also praise your kids for a job well done.

With the kids ready for moving, thanks to your physical and psychological relocation assistance, the PA moving company hired for the job will then have an easier time at it.

Month-by-Month Office Moving Checklist for First-time Movers

There are good reasons why people like to make lists of daily to-do things – the lists can make the impossible seem possible because the steps are outlined in manageable increments, among others. This is also true for a month-by-month office moving checklist, which provides the office relocation team a clear, concise and comprehensive guide toward project success.

Keep in mind that the following checklist is a basic guide. Each organization will have unique circumstances and conditions when relocating its office, thus, the details of their corporate relocation checklist will be different.

Four to Six Months Before Moving

Yes, relocation of an entire office requires effective planning four to six months before the actual move. The relocation team leader and his team members have plenty of work on their hands and, as with any business-related action, they are well-advised to err on the side of caution.

A few of the must-do activities on an office moving checklist at this time include:

• Identify the members of the office relocation team and assign their roles and responsibilities.

• Choose a reputable moving company able to complete the project from start to finish.

• Check the new office for possible renovations and repairs; possible layout for the furniture and equipment; and possible issues during moving day, among others.

Two to Four Months Before Moving

As moving day approaches, many of the relocation details should be ironed out. These may include:

• Hire a professional cleaning service and/or removals service.

• Get the utilities including electricity system, Internet and telephone, and heating and air-conditioning system in the new office set up.

• Buy new furniture, fixtures and furnishings for the new office, if necessary, which necessitates an office moving checklist of its own.

• Inform the employees about their roles and responsibilities during the relocation. Keep in mind that their cooperation is crucial to the success of the project.

• Finalize the contracts with the moving company, the managers of the new office building, and other relocation assistance organizations.

One to Two Months Before Moving

This is the time when the viability of the corporate relocation plan will be determined. The kinks in the plan must be straightened as soon as possible lest these minor issues become major problems during the big day.

The office moving checklist at this period can include:

• Finalizing the new office layout and designating the spaces for each employee.

• Eliminating the office junk to minimize the cargo on the moving company’s trucks.

• Ensure that the company data and information resources are secure before, during and after the move. Security measures to prevent data theft and loss are a must for obvious reasons.

• Move the items for storage into the moving company’s secure facilities.

• Alert the post office, customers and other stakeholders about the change of address.

• Discuss possible issues with the employees.

• Start packing and moving a few of the items so as to lessen the work on moving day.

On the moving day itself, the office moving checklist should be checked for every possible contingency. You can never be too careful when moving an office considering the safety and security issues involved.